The Resource Governor Timothy M. Kaine Administration Electronic Files, Email

Governor Timothy M. Kaine Administration Electronic Files, Email

Governor Timothy M. Kaine Administration Electronic Files, Email, 2002-2010
Governor Timothy M. Kaine Administration Electronic Files, Email
Inclusive dates
The Governor Timothy M. Kaine Electronic Files, Email is arranged into twenty (20) series. Series have been designated for: I. Executive Office; II. Policy Office; III. Communications Office; IV. Secretary of the Commonwealth; V. Secretary of Technology; VI. Secretary of Public Safety<ongoing>. These records include agreements, briefing books, reports, correspondence, memorandums, agendas, electronic mail, handouts, invitations, meeting notes, press releases (drafts), spreadsheets (budget), talking points, and speeches. This collection documents the email of the Kaine Administration (2006-2010). See finding aid for full series descriptions
Agency history record describes the history and functions of the Virginia Governor's Office. (Search Virginia Governor's Office as author).
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Biographical or historical data
  • Timothy M. Kaine was born on 26 February 1958 in St. Paul, Minnesota. He grew up in Kansas City and graduated from the University of Missouri-Columbia in 1979. While attending Harvard Law School, Kaine took a leave of absence to work with Jesuit missionaries as principal of the Institution Tecnico Loyola, a Catholic vocational school in El Progreso, Honduras. Kaine graduated from Harvard Law School in 1983 and was admitted to the Virginia Bar. Practicing law in Richmond, Virginia, as director of the McCandlish Kaine law firm, Kaine specialized in housing discrimination cases. He received recognition from the Richmond Bar Association, the National Fair Housing Association, and Lawyers for Public Justice for his work with civil rights. In addition, Kaine taught legal ethics for six years at the University of Richmond Law School.
  • Kaine began his political career with an election to the Richmond City Council in 1994, serving as mayor from 1998 to 2001. During his four terms in the Richmond City Council, Kaine helped build new schools, encourage economic development, and implement the Project Exile Program to reduce violent crime. In 2001, Kaine ran for the Democratic Party nomination for Lieutenant Governor and won with 64,008 votes (39.66%). His opponents were Delegate Alan Diamonstein, with 50,753 votes (31.45%) and Del. Jerrauld C. Jones with 46,640 votes (28.90%). On 6 November 2001 Kaine was elected Lieutenant Governor with 925,974 votes (50.35%), defeating Republican Delegate Jay Katzen (883,886 votes, 40.86%) and Libertarian Gary Reams (28,783 votes, 1.57%). As Lieutenant Governor under Governor Mark R. Warner, Kaine supported state budget reform, education improvements, and the public broadcasting of the General Assembly. He served on the Governor's K-12 Accountability Workgroup, the Governor's Higher Education Summit, the Workforce Training Sub-Committee, the Secure Virginia Panel, the Citizens and Committees Sub-Committee, and chairman of the Disability Commission. In addition, Kaine worked on the Affordable Housing Preservation Action Committee, the Virginia Military Advisory Council, and the Olmstead Task Force.
  • Kaine sought the governorship in 2005. On 8 November 2005, Kaine was elected Governor with 1,025,942 votes (51.72%) defeating Republican Attorney General Jerry Kilgore (912,327 votes, 45.99%) and Independent State Senator Russ Potts (43,953 votes, 2.22%). Tim Kaine became the 70th Governor of Virginia on 14 January 2006.
  • The Kaine administration was dominated by three issues: budget deficits, transportation funding and the 16 April 2007 shootings at Virginia Tech. Governor Kaine took office shortly before the beginning of the "Great Recession", the worst economic downturn since the Great Depression of the 1930s. From 2007 to the end of his administration in January 2010, Kaine cut nearly $5 billion in state spending in order to balance the budget without raising taxes. Despite these cuts, Virginia retained its AAA bond rating and in 2008 was ranked as the best managed state in America by Governing Magazine. Virginia was also named as the most business-friendly state in America for 2006, 2007, 2008 and 2009 by
  • Despite several attempts, the Kaine administration was unable to find a reliable source of transportation funding. Kaine's 2006 proposal of increased taxes and fees was rejected by the Republican-controlled House of Delegates. In 2007 Kaine reached agreement with the Republican General Assembly on a compromise transportation package. It was the biggest transportation funding increase since 1986. The plan did not include a statewide tax increase but authorized borrowing up to $3 billion over ten years. It also granted taxing powers to regional authorities in Northern Virginia and Tidewater to support $500 million in bond-financed transportation projects. Success was short lived. One section of the legislation on abuser driver fees drew extensive criticism when it was discovered that the fees only applied to Virginians and not out-of-state residents. The General Assembly later repealed this provision. In early 2008 the Virginia Supreme Court ruled that unelected regional authorities could not raise taxes. In May 2008 Kaine proposed a new transportation plan that called for an increase in vehicle registration fees and the sales tax. A 2008 special session on transportation funding ended without an agreement.
  • On 16 April 2007, Seung Hui Cho killed 32 people and injured at least 17 others before turning the gun on himself. The massacre at Virginia Tech is the deadliest shooting incident by a single gunman in United States history. At the time of the shooting, Governor Kaine had just arrived in Tokyo, Japan, for a trade mission. Kaine immediately returned to Virginia to deliver the convocation at Virginia Tech the next day. On 19 April 2007, Kaine commissioned the Virginia Tech Review Panel "to conduct an independent, thorough, and objective incident review of the tragedy at Virginia Tech and to make recommendations regarding improvements that can be made in the Commonwealth's laws, policies, procedures, systems and institutions, as well as those of other governmental entities and private providers." Kaine formalized the Tech Panel's charge in Executive Order 53 (2007) issued on 18 June 2007. Colonel Gerald Massengill, a retired Virginia State Police Superintendent, chaired the Panel. The Report of the Virginia Tech Review Panel was released on 30 August 2007. It revealed deficiencies in the mental health care system, campus security and gun laws. The Panel made more than 70 recommendations directed to colleges, universities, mental health providers, law enforcement officials, emergency service providers and law makers. The General Assembly passed legislation to reform the mental health commitment laws and campus security polices. One major recommendation by the Panel was defeated: requiring background checks for all firearms purchased at gun shows.
  • In April 2008, the state reached an $11 million financial settlement with 24 families of students and faculty who were killed or injured during the Virginia Tech shooting. The state agreed to provide monetary payouts, medical care and information on the shooting in exchange for the families to waive their rights to sue. Two families who filed claims against the state did not accept the settlement and filed a civil suit in 2009. The discovery of Cho's Cook Counseling Center records in July 2009 and other concerns by family members about the Panel's timeline for 16 April 2007, lead to calls for the Panel to reconvene. Kaine did not reconvene the Panel but agreed to have the report revised to reflect the new details that surfaced since 2007. The amended report was released in the last month of the Kaine administration. On 12 March 2012, a jury in the civil suit found Virginia Tech negligent in failing to warn students of a possible gunman on campus.
  • Other significant accomplishments of the Kaine administration include: a ban on smoking in bars and restaurants, funding to clean up the Chesapeake Bay, the preservation of over 400,000 acres of open spaces, passage of a $1.6 billion bond package for higher education construction projects, expanding pre-K education, required teacher evaluations, and Renew Virginia Initiatives (energy).
  • During his term, Governor Kaine served as chairman of the Southern Governors' Association (2008-2009) and Chairman of the Democratic National Committee (2009-2011). On 6 November 2012, Kaine was elected United States Senator with 2,010,067 votes (52.86%) defeating Republican George Allen (1,785,542 votes, 46.96%).
  • Kaine is married to Anne Bright Holton, youngest daughter of former Governor Linwood Holton. Anne and Tim have three children, Nat, Woody, and Annella.
Cataloging source
Governor Timothy M. Kaine Administration Electronic Files, Email
  • These records are part of the Governor's Office record group (RG# 3)
  • The electronic files, including email, from the Governor Tim Kaine administration were transferred to the Library of Virginia on a hard drive. The files on the hard drive were loaded on the Library's secure dark archive and replicated on an off-site server. The electronic files were also loaded on to the processing server accessible to the processing archivists. All processing was done from the copied files on the processing server. Prior to processing, the Governors' Records Archivist compiled an inventory of each email pst file. The processing archivist noted the file name, name and title of box owner, date range, file size in KB and total number of email files. This information was categorized by office or cabinet secretariat
  • Starting with the Executive Office, the processing archivist reviewed each email message to determine: if the email was a public record with a permanent disposition and/or if it should be restricted for legal, medical or personal privacy issues. The processing archivist consulted the office specific and general records retention and disposition schedules for guidance. The processing archivist used the category function available in Microsoft Outlook to color code non-records and restricted records. Non-records/non-permanent records include: personal or private correspondence, meeting requests/scheduling meetings (including RSVPs and going to lunch), administrative files (General Schedule 101, series 100302 ), declined invitations, travel arrangements, parking assignments (General Schedule No. 101, series 100345 ), vacation or work schedules (General Schedule No. 101, series 100385 ), leave records (General Schedule No. 102, series 012136 ), computer problems, press releases and news clips (record copy is filed with Press Office), logistics for the Governor's Fellowship program, travel logistics for the governor, Executive Protections Unit contact information, conflict of interest files (Specific Schedule No. 166-001, 015120), grievance records and reports (General Schedule No. 103, series 100490 ), unsolicited applications and resumes (General Schedule No. 103, series 100503 ), legal summons (General Schedule 101, series 100334 ), voice mail messages (General Schedule No. 101, series 100388), invoices (General Schedule No. 102, series 012082 ), disaster and emergency planning files (General Schedule 108, series 012274 building maintenance/space utilization (General Schedule No. 106, series 012232 ), and Freedom of Information Act Requests (General Schedule No. 101, series 012029 )
  • The processing archivist made an exception for two FOIA requests that were deemed of historic value since the requests led to policy changes. Delegate Scott Lingamfelter's FOIA requests for how much state government spent on printing led to a near ban on state publications. After Governor Tim Kaine became chairman of the Democratic National Committee in January 2009, media outlets submitted FOIA requests for his daily schedule. The Kaine administration did not provide the schedule but did release the cities to which he traveled
  • Processed copies of the email PST files were then passed on to the Library's information technology department for the technical phase of the project
  • Section 2.2-126 of the Code of Virginia states that governor's records of a strictly personal or private nature are not public records and do not have to be transferred to the Library of Virginia. The Office of the Governor Records Retention and Disposition Schedule (Specific Schedule No. 121-100) further states that personal or private papers of the governor are non-records per the Virginia Public Records Act. Types of records may include but are not limited to correspondence with family or friends, personal business records and records of/from political organizations, not related to the role of the Governor or the Governor's staff. Only a small number of email messages met this definition and were removed from the collection
  • There are no restrictions. The Governor Timothy M. Kaine Administration Electronic Files, Email, collection is accessible on line. Researchers are strongly urged to view the Kaine email web site for search tips, related content and project information. Despite the Library's best efforts, we knew it was possible for restricted information to be overlooked during the processing of this collection. Thus we created a virtual "reading room agreement" by creating a secure gateway to the online collection. In order to view the Kaine emails, users must log in using a generic account that the Library created for this collection. By logging in, users are acknowledging their researcher responsibilities regarding protected materials
  • The Library released this collection on-line as follows: Series I. Executive Office on 13 January 2014; Series II. Policy Office on 28 March 2014; Series III. Communications Office on 30 April 2014; Series IV. Secretary of the Commonwelath on 7 July 2014; Series V. Secretary of Technology on 7 July 2014; Records pertaining to the 2007 Virginia Tech shooting from Series I, II, II and IV, were released on 5 November 2015; Series VI. Secretary of Public Safety on 5 May 2016; Records related to Jens Soering were released on 2 September 2016; Series VII. Office of the Senior Advisor to the Governor for Workforce on 20 October 2016
  • The Library of Virginia
Cumulative index finding aids
  • Inventory
  • Inventory
online resource.
Governing access note
Privacy protected and confidential information is restricted from public access for 75 years per Code of Virginia 42.1-78 , 2.2-3800 and 2.2-3705.1-8 . Types of restricted information may include, but are not limited to: pardon files granted and denied, restoration of rights granted and denied, privacy protected information, appointment of special counsel, and attorney-client privileged material
Immediate source of acquisition
Office of the Governor
Organization method
Organized into the following series: I. Executive Office, 2002-2010 (bulk 2006-2009); II. Policy Office, 2006-2010 (bulk 2006-2009); III. Communications Office, 2005-2010 (bulk 2006-2009); IV. Secretary of the Commonwealth, 2005-2010 (bulk 2006-2009); V. Secretary of Technology, 2005-2010 (bulk 2006-2009); VI. Secretary of Public Safety, 2002-2010 (bulk 2006-2009); VII. Office of the Senior Advisor to the Governor for Workforce. <ongoing>
Terms governing use
There are no use restrictions.
Type of unit
176909 emails (total as of 20 October 2016); 156188 emails open to researchers (as of 20 October 2016). <ongoing>



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